St. Joseph, Patron of The Church #18037 
Officer Planning Meeting
January 03, 2023
www.illinoisknights.org
www.jolietassembly0204.org
Call to Order: 6:10pm
Opening Prayer& Pledge of Allegiance:led by Grand Knight Jim Holuj Jr.
Officers in Attendance
| Chaplain | Fr. Michael Magiera | E | 3Yr. Trustee | John Glennon | E |
| Grand Knight | Jim Holuj Jr. | P | 2Yr. Trustee | Brian Holuj | P |
| Deputy Grand Knight | Paul Ward | E | 1Yr. Trustee | Andrew Pavlis | P |
| Chancellor | Michael Lamlech | P | Inside Guard | Jim Holuj Sr. | P |
| Field Agent | Erik Jurgens | E | Outside Guard | Ralph Orozco | E |
| Financial Secretary | Randall Norman | P | |||
| Warden | Stanley Malnar | P | |||
| Recorder | Glenn Proud | P | |||
| Treasurer | Charles Safiran | P | P-Present; A-Absent; E-Excused | ||
| Advocate | Nick LaBanca | E | *Serving as Pro Temp Officer |
Recognition of Guests and Dignitaries: None present.
Grand Knight’s Report:Thank you cards will go around at our next General Meeting for the donations we have received.
DGK has been assigned our councils “Charity Ambassador” and will keep an eye on the States five charity programs.
We still in the need to fill the Family and Retention Chairman positions.
Officers’ installation ceremony is TBD.
Latin Mass Knights will be signed up for.
Deputy Grand Knight’s Report:Excused, nothing to report.
Chancellor’sReport:No official report, however when we start going into active recruitment, we’d like to have two members from the council at each Mass as we gear up for March.
Br. Jim confirmed we have 31 members; Kevin’s father is our newest member.
Recorder’s Report:Thank you Br. Brian for taking the minutes at last month’s General Meeting in my absence.
Financial Secretary’s Report:It was brought to Randy’s attention that many membership cards were passed out with a degree designation error due to inaccurate paperwork which has been fixed.
Vouchers have been submitted to Treasurer for the upcoming payments we have do.
FS will be going online soon to complete IRS Form 990N.
Billing notices for dues will go out after discussion and approval of By-Laws.
Upcoming Audit is due February 15th.
Treasurer’s Report:Checks will be written and paid for our upcoming expenses.
We currently have $400 in assets, there is $125 worth of payment to make which will leave us with $275 worth of assets.
Payment vouchers go to the Trustees for the Audit.
Document storage and retention was discussed. Both physical and digital record keeping is preferred. We’ll continue to brainstorm and discuss having a physical location for a locked filing cabinet to hold hour hard copies.
Warden’s Report:Shared about and passed out laminated copies of the Surrender Novena he recently learned of. The Surrender Novena was revealed to Fr. DolingoRuotolo who was the spiritual director of Padre Pio’s.
We’ll replace our Flags and Flag Poles in the future with ones of better quality and sturdiness that can endure processions.
We’d like to investigate having a room at the school. It will support our growth and provide storage opportunities.
Trustees Report:Regarding the upcoming audit, it’s suggested to piggyback off mass or the next general meeting to complete the needed business.
Br. Andrew brought up the website and the need of a name for it. Set up and maintenance is virtual free. Content creation and updates to it will be further discussed. Basically, we start by keeping things simple, safe, and cheap.
Br. Brian brought up how we present ourselves as a council is important especially men of a traditional catholic parish.
We want to look good and represent well, show everyone we are not a “typical” KofC council.
Program Reports:Faith: Check out the Men’s Book, it’s good mix of both men from the parish and of our council.
Family: Movie Night will be moved back to February.
Community: Father and Br. Jim will reach out to Rockdale FD & PD regarding future involvement.
Life: 40 Days for Life will begin again at the end of February, and we’d like to get back out there as a group.
New Business: Discussion of By Laws.
$30 Membership Dues: Motion made by Br. Michael, seconded by Br. Andrew, no discussion; all in favor.
Initiation Fee (Waived): Motion made by Br. Brian, seconded by Br. Glenn, no discussion; all in favor.
Quorum of 8: Motion made by Br. Glenn, seconded by Br. Andrew, discussion took place whether that number was too low.
Motion amended by Br. Glenn and seconded by Br. Andrew to set Quorum at 10, no further discussion; all in favor.
Areas in the By-Laws where %’s are needed to be inputted will be held off and further guidance will be sought.
The rest of the template is plug in play with “Yes” and “No”.
Br. Jim will complete the rest and draft up the document, seek further input and sent to the council for further review.
It will then get sent out to all members prior to the next General Meeting for review prior to being voted upon.
Good of the Order:Jim’s In-laws Ron and Marcia, Sandy Compisi (John Glennon’s Mother-in-law), Brian’s Father-in-Law Felix, Andrew: Veronica and Raiden, Damar from the Bills, the soul of Pope Benedict and Strs of St. Joseph Carmelite in St. Louis.
Closing Prayers& Prayer for the Canonization of Blessed Michael McGivney
Motion to Adjourn
Meeting adjourned at 7:47pm
Respectfully Submitted,
Glenn Proud, MFA